2024-10-10 3:36 am

Corporate Event Planning: How To Choose The Right Limo Service

Professionalism and class are two crucial aspects of business. When it comes to on-the-go meetings with important clients, limousines become an important part of corporate event planning.

If you’re also planning to book a limo for your corporate event, here is how you choose the right limo service.

What is a corporate limo?

A corporate limo service is a transportation service that offers luxury cars and professional chauffeurs for business travel.

Why choose a corporate limo?

Businesses prefer corporate limo services over cabs or taxis. Here is why renting a limo for corporate events makes a difference:

Convenience 

You can easily reserve your choice of vehicle in advance with a limo rental company. This flexibility does not come with taxis or cabs, as you have to go to a designated area to find yourself a cab/taxi. Even there it’s not guaranteed that you will find the taxi or cab on time. On the other hand, if you book your limo in advance, you will be picked up at your doorstep and dropped off at your destination punctually. 

Professionalism 

Reputation matters a lot to businesses. That’s why limousines are growing to become a major part of on-the-go business deals. Your clients are more likely to trust you if you show them how seriously you take your business image. 

Ideal Environment 

Corporate limousines provide an excellent setting for important business meetings. These luxurious vehicles are equipped with plush leather seating to ensure maximum passenger comfort.

You can easily adjust your pick-up or drop-off times or add additional stops. For example, if you need to present your project to a client, a limousine allows you to make final touches to your presentation, take calls, or respond to emails, which may not be possible in a regular cab.

Best-In-Class Amenities

When you book a limousine, you can enjoy the amenities like WiFi, Smart TV, adjustable room temperature, gentle lighting and refreshments. 

How to start planning?

Arranging transportation for business should not be a hassle, especially when there are so many limo companies out there in Toronto to serve business class. If you’re new to this, simply start by searching about corporate limo services and you will find many options. Here are the next steps you have to take:

Assess your needs

First, you must understand your needs. For example, if you are arranging it for a big group, you may have to look for a shuttle, stretch limo, or party bus, but if your group is small, a standard SUV or sedan would be ideal. Similarly, if you need a vehicle for long-distance, an SUV will make a good choice; for shorter distances, you may choose a sedan. There are many factors you need to take into consideration, this mainly includes:

• How many people are travelling? 
• What do you need the vehicle for? Like for airport travel, on the go meeting or corporate party 
• How long do you need the vehicle for?
• Your needs, like additional amenities 

After assessing all these needs, you need to discuss them with the limousine service provider. Based on your expectations, they can suggest your ideal vehicle or package.

How to choose the right limo service?

Once you have assessed what type of vehicle you need and shortlisted some limousine companies, consider the following before signing off the limo contract:

Safety 

Choose the limo company that is known to care about the client’s safety the most. You can trust the companies that are licensed and insured as per the state regulations. Review their safety records to ensure they do not have a history of accidents or violations.

Fleet Options

The best thing about limousine companies is that you don't need to settle for the average. Don’t choose a company that offers limited options. A company with a large fleet also justifies itself as a top-class business; however, this may not always be the case.

Reviews and Word of Mouth

It’s better to choose a limousine that’s well-reputed. You can ask your friends to recommend limo companies who have rented it earlier. If this does work for you, you should check the reviews. You can find out if the reviews are genuine by observing whether they offer any insightful onboard experience or talk about generic stuff. 

Budget

Consider how much you can invest and how long you might need the limo for. Most limo companies charge by the hour. 

Customer service

This is the most underrated way to check the credibility of a limo company. Choosing a company is well known for their customer service. You can check this by the company responding to your emails and phone calls. 

How to get better limo deals?

To get better deals on a limo rental, you can try these tips: 

1. Book early: Many limo services offer discounts for early bookings. Last-minute bookings may limit your options and be more expensive. 
2. Price: Compare prices to get an idea of what's reasonable. 
3. Confirm availability: Call early to check if the service you want can accommodate you. 
4. Know the total cost: Ask about the total cost upfront, including any hidden fees like administration, fuel, gratuity, or tolls. 
5. Know about the cancellation policy: Being aware of a limo's cancellation policy can help you avoid making any mistakes and ending up paying excessively.
6. Look for special offers: Many limousine companies often release discount offers on special occasions; you can take advantage of these deals. All you need is to do some extra research.
7. Take advantage of the off-peak Season: During off-peak season, limousines are available at significantly lower prices.
8. Loyalty programs: Some Limo rental companies offer rewards and benefits to customers who use their services frequently. 

Winding Up

Limousines are great for travelling for business purposes, whether you have on-the-go meetings or are preparing for a presentation on the way to the office or the airport. If you are also planning to rent a limousine, check out Sapphire Limo’s extensive fleet. We have been serving businesses in Toronto for more than a decade. We’re licensed, insured and fully transparent about the price. Let’s discuss your requirements now!